Talentlijn supports Noor's application for a project manager role at Morgen Construction. This fictional record shows why candidate, vacancy and employer need to stay connected while retaining different roles.
Connect the candidate to the right vacancy and employer.
Noor responds positively to the first interview and wants a second appointment. Joris needs the vacancy, interviewers and earlier feedback. A candidate card alone does not show which assignment the next step belongs to.
Keep the application with the vacancy and employer. The candidate is the person you support; Morgen Construction is the customer in this example. Keep those roles clear even when contacts and documents share a record.
The interview with Noor went well. Can we schedule a second interview next week?
Make commercial agreements with the employer.
The recruitment agreement specifies the fee, terms and invoice trigger. Record these with Morgen Construction. An interview or offer to Noor is a different agreement and does not replace the employer's approval.
Keep the assignment confirmation and signed documents with the employer. This gives the office a clear basis for follow-up. Do not assume the same terms or fee apply to a new vacancy.
Plan the next round with previous feedback at hand.
Coordinate Noor's and the interviewers' availability and specify the interview being scheduled. Note outstanding topics so Joris can use the earlier notes in preparation.
An interview-scheduled status should refer to an actual appointment. Afterwards, record feedback and assign someone to discuss the next step. This keeps follow-up actions distinct across vacancies.
- Noor · Project lead10 Sept · 10:00 · Joris BergInterview scheduled
- Tim · Service technician11 Sept · 11:30 · Joris BergOffer
- Amira · Scheduler12 Sept · 13:00 · Joris BergNew
Share candidate documents with the intended recipient.
Candidate notes and commercial agreements have different audiences. Decide which documents are for the employer and which support internal guidance. The full internal record does not need to go to the customer.
Use the portal for agreed documents and connect email and phone communication to the relevant application. State which vacancy and candidate each handover concerns.
Noor · Project lead. Noor has had a first interview. The client has requested a second interview about the role and expectations on both sides.
Morgen Construction · Noor Bakker. Noor has had a first interview. The client has requested a second interview about the role and expectations on both sides. Agreements and feedback are kept with this record.
Base the invoice on the recruitment agreement.
When the candidate is placed, check the agreed invoice trigger. The employer is the debtor in this example; the candidate's name must not automatically become the invoice recipient.
Alongside administrative completion, schedule a check-in after the start date. Show who stays in contact with the employer and candidate. Additional agreements belong with the assignment they concern.
Prepare the invoice from the job.
Invoice the client under the recruitment agreement. The candidate is not the debtor.
Noor · Project lead · REC-2026-118
Amount and invoice date: as specified in the reviewed quote or agreement.Example data. Actions stay in this demo. Nothing is sent, signed or invoiced.
Match the setup to your recruitment process.
Permanent placements and processes with several interview rounds need different setups. Choose fields for availability, interview status and the next appointment. Preserve the candidate-vacancy-employer relationship.
Adapt the stages below. Use one application to assess the information needed for guidance, customer contact and invoicing before adding more process variations.
Turn your work into an initial setup.
Try a proposal, edit it and see the result in this demo. This example uses preset proposals for each workflow. Later, you can work with Rio on a personal example for your business.
Changes apply only to this demo and are cleared when you reload or switch industries. We discuss availability and the setup of your own workspace with you personally.
